Customer support outsourcing

Outsourced support that doesn't sound outsourced.

Most founders see two ugly answers: hire and manage support yourself, or watch your brand get diluted by a stranger treating it like a side gig. We built the third: an experienced, AI-trained specialist embedded in your business, managed by us, at one flat all-in rate.

Tell us where support hurts. 30 minutes, no pitch deck. Or book a call directly →
Experienced specialists, AI-trained$2,900/mo all-in30-day risk-free trialMonth-to-monthClient relationships up to 6 years
Trusted by support-driven teams at
TolstoySavvyCalBonifyOrdered MagicTheReceptionistSkyFiRevy AppsCrowd CowArbioNextmuneAheadworksJoliSign In SolutionsKioskbuddyCommon ServicesFinger InkLangifyAlignedAutism Products
98.9%

Customer satisfaction held by our team at TheReceptionist, with 100% scores in most months. Read the case study

84.79%

Reduction in average reply time at SavvyCal after xFusion took over the queue. Read the case study

100+

Support placements since 2020, across SaaS, e-commerce, and marketplaces.

Want numbers like these on your own queue?Book a 30-min call
From our client roster
Our clients raised over $108M in 2026

Aligned closed a $60M Series B led by PeakSpan. Arbio closed a $36M Series A led by Eurazeo. SkyFi closed an oversubscribed $12.7M Series A. And when TheReceptionist was acquired by Sign In Solutions, another client from our roster, the xFusion support team stayed on through the transition.

Companies don't outgrow us. They don't even outgrow us when they get acquired.

1
Experienced specialists, not beginners

Every specialist has real support experience and uses AI tools to handle the volume of several junior reps. Across our client base, customers regularly don't realize they aren't talking to the in-house team.

2
One flat rate. No surprises.

$2,900/mo covers the specialist, recruiting, training, payroll, QA, culture, and an account manager. No add-ons, no setup fees, no deposits.

3
Month-to-month, risk-free start

No lock-in. And the 30-Day Risk-Free Trial means the first month costs nothing if we're not a fit.

What your specialist takes off your plate

The full queue, owned end to end
Email, chat, and social channels
Tier 1 and Tier 2 resolution
Refunds and billing questions
Angry-customer saves
Clean handoffs for anything above Tier 2

How your specialist learns your product

The reason our specialists don't sound outsourced: they ramp the way an in-house hire would.

Phase 1
You teach the first specialist

One round of training led by your team: product, brand and tone, your helpdesk, escalation paths. Every specialist after that, we train.

Phase 2
They study before they speak

Review sessions to absorb what they learned and prepare questions, while we turn it into documented processes your whole future team inherits.

Phase 3
Draft mode

For the first days, every reply is a draft: reviewed by their xFusion team leader, then approved by you, before a customer ever sees it.

Phase 4
Live, with guardrails

Replies go live only with your sign-off. SLAs set together, KPIs tracked, QA continuous, and escalations routed to the right team.

How it works

From first call to a fully managed queue, with no quarter-long contract to sign.

01
Book a 30-minute discovery call

Bring your messiest support problem. If we're not the right fit, we'll tell you on the call.

02
Meet your candidates in about 14 days

A candidate list lands in your inbox, each with a Zoom recording so you can judge English and presence yourself before you meet anyone.

03
Start the 30-day risk-free trial

Your specialist works your real queue for 30 full days. Not satisfied, for any reason? You walk away without paying anything.

04
We manage from there

QA on real tickets, coaching, culture and engagement, backup coverage, and an account manager. Month-to-month, no long-term contract.

Your three options

Hire in-house
$6,600 to $8,300+ per month for a senior U.S. rep
Months of sourcing and interviews
You run training, payroll, QA, and coverage
Good ones often quit within 18 months
Typical BPO
Looks cheap per seat, junior reps reading scripts
Shared or rotating agents who never learn your product
You chase quality instead of doing your job
Quarterly or annual contracts
xFusion
$2,900/mo all-in, one flat rate
A dedicated experienced, AI-trained specialist
We run recruiting, training, payroll, QA, and backup
Month-to-month, 30-day risk-free trial
See the difference on your own support, risk-free for 30 days.Book a Discovery Call
You risk nothing for 30 days

Work with your specialist on your real queue for a full month. If you're not satisfied for any reason, you pay nothing. Not a deposit, not a setup fee, nothing. We absorb every dollar of recruiting, vetting, and training we invested.

What clients say
I was admittedly skeptical at first. They proved my skepticism unwarranted.
John Carbone
John CarboneBonify
This is not your stereotypical outsourced support agency. They've cut our average response time by 84.79% and freed me up to focus on running the business.
Derrick Reimer
Derrick ReimerFounder, SavvyCal
Want this kind of support behind your product?Book a 30-min call
Case studies

The people behind your queue

Recruiting and account management are both included in the flat rate. Bianca finds and vets your candidates; your account manager runs QA on real tickets, coaches your specialist, and arranges backup coverage. Quality is somebody's actual job, not a thing you check on at midnight. And these are builders, not script readers: the same people have built custom ticket-triage workflows, live coverage dashboards, and bespoke tools for client stores.

Our team rates working at xFusion 4.6 out of 5 on Glassdoor, and 100% would recommend it. That matters to you for one selfish reason: specialists who love their job stay for years, and a specialist who stays is one who knows your product cold. As one wrote in our anonymous employee survey: “As I’m about to complete my second year here, I’m working hard to do well in my current job to show my appreciation.”

Martin Onami
Martin Onami
Account Manager
Reggie Rendal
Reggie Rendal
Account Manager
Marie Medina
Marie Medina
Account Manager
Bianca Dadulla
Bianca Dadulla
Recruitment Manager

Common questions

$2,900 per month, all-inclusive. That covers an experienced, AI-trained support specialist plus recruiting, training, payroll, QA, culture, and an account manager. No setup fees, no deposits, and no long-term contract.

Senior-level support reps in the U.S. who know AI cost $80,000 to $100,000+ per year, take months to find, and often quit within 18 months. With xFusion you get an experienced, AI-trained specialist for about half that cost, with the culture work built in to keep them around long-term.

Every specialist we place is experienced and AI-trained, so one specialist does the work of several junior reps and the cost per ticket is actually lower. The price is one flat all-in rate, and the 30-Day Risk-Free Trial means we absorb the risk, not you.

No. The service is month-to-month with no minimum term. There's no deposit, no setup fee, and no fine print.

Every candidate sits through interviews with a real person where we check English skills, how they talk, and how they come across. Before you meet with anyone, you'll watch a Zoom recording of them, so you can judge for yourself instead of taking our word for it.

Your specialist works full-time hours, just like any team member. Because they're based in the Philippines or Kenya, you have room to structure coverage however you want. Some clients align the specialist to U.S. business hours, others stagger shifts to cover evenings or weekends. You pick the schedule; we handle the management.

AI on its own handles the easy 60% of support work well. The hard 40% (angry customers, weird cases, judgment calls, sensitive issues) is where chatbot-only setups break, often in public. Our experienced specialists use AI as a tool, not a replacement: AI handles the easy stuff, and they step in for the moments that matter.

Your specialist works inside your helpdesk and your tools, not ours, so you control exactly what they can access and can revoke it any time. Every specialist is vetted before placement, works under confidentiality agreements, and is offboarded with a defined access checklist. The full picture is in the security overview at xfusion.io/security.

Draft mode. For the first days, every reply your specialist writes is a draft: their xFusion team leader reviews it, then you approve it, before it reaches a customer. Replies switch to live only once you sign off. By then the specialist has been trained on your product, your tone, and your helpdesk, and what they learned is documented for every specialist who comes after.

Still have questions? Jim answers them live on the call.Book a call
Keep reading

Your data, handled right: vetted specialists working in your helpdesk under least-privilege access, GDPR and CCPA aligned, DPA on request. Read our security overview →

Stop being your own support team.

Come with your messiest support problem. If we're not the right fit, we'll tell you, and you'll leave with a clearer picture either way.

Book a Discovery Call
30 minutes. No commitment. No credit card. You'll talk directly with our founding team.