For e-commerce and DTC brands

Peak season support, without the seasonal chaos.

Order status, returns, refunds, and review pressure don't wait, and hiring seasonal support means retraining strangers every year. We place an experienced, AI-trained specialist who learns your products and your brand voice, then we manage them for you, year-round.

Tell us what peak season does to your queue. 30 minutes, no pitch deck. Or book a call directly →
Experienced specialists, AI-trained$2,900/mo all-in30-day risk-free trialMonth-to-monthClient relationships up to 6 years
Trusted by support-driven teams at
TolstoySavvyCalBonifyOrdered MagicTheReceptionistSkyFiRevy AppsCrowd CowArbioNextmuneAheadworksJoliSign In SolutionsKioskbuddyCommon ServicesFinger InkLangifyAlignedAutism Products
$36M

Series A raised in 2026 by Arbio, the short-term rental operator hosting 500,000+ guests, whose customer support runs with xFusion.

#3

Crowd Cow's rank on USA Today's 10Best for meat delivery in 2025. Their support runs with xFusion.

From a support ticket
The ticket that became a $54K order

A corporate buyer in a regulated industry wrote in to Crowd Cow's support queue asking about gift cards for their VIP customers. The xFusion specialist embedded on Crowd Cow's team ran it end to end: scoped the order, worked through the buyer's compliance paperwork, and closed a $54,000 corporate gifting deal. Crowd Cow's leadership called it out to their own team.

Support is not just a cost to cap. Handled by someone senior, it's where buyers show up already wanting something.

1
Peak season? Same team.

Your agent is with you year-round, so Black Friday is handled by someone who already knows your catalog, your policies, and your customers. Coverage can be structured for evenings and weekends.

2
Returns, refunds, and reviews with judgment

AI handles the routine order-status volume; your experienced specialist steps in on the refund calls, the angry one-star review, and the edge cases that decide whether a customer comes back.

3
Scale support, not payroll

One flat rate: $2,900/mo all-in for the agent plus recruiting, training, payroll, QA, and management. Month-to-month, starting with a 30-day risk-free trial.

E-commerce and DTC teams we support include Crowd Cow and Autism Products.

What your agent takes off your plate

Order status and tracking (the WISMO flood)
Returns, exchanges, and refunds
Chargebacks and payment disputes
Review and marketplace responses
Policy and product questions
Peak-season overflow

How your agent learns your store

Your catalog, your policies, your shipping promises, and the tone your customers expect.

Phase 1
You teach the first agent

One round of training led by your team: product, brand and tone, your helpdesk, escalation paths. Every agent after that, we train.

Phase 2
They study before they speak

Review sessions to absorb what they learned and prepare questions, while we turn it into documented processes your whole future team inherits.

Phase 3
Draft mode

For the first days, every reply is a draft: reviewed by their xFusion team leader, then approved by you, before a customer ever sees it.

Phase 4
Live, with guardrails

Replies go live only with your sign-off. SLAs set together, KPIs tracked, QA continuous, and escalations routed to the right team.

How it works

Set it up once, and peak season stops being a staffing scramble.

01
Book a 30-minute discovery call

Bring your messiest support problem. If we're not the right fit, we'll tell you on the call.

02
Meet your candidates in about 14 days

A candidate list lands in your inbox, each with a Zoom recording so you can judge English and presence yourself before you meet anyone.

03
Start the 30-day risk-free trial

Your agent works your real queue for 30 full days. Not satisfied, for any reason? You walk away without paying anything.

04
We manage from there

QA on real tickets, coaching, culture and engagement, backup coverage, and an account manager. Month-to-month, no long-term contract.

Your three options

Hire in-house
$6,600 to $8,300+ per month for a senior U.S. rep
Months of sourcing and interviews
You run training, payroll, QA, and coverage
Good ones often quit within 18 months
Typical BPO
Looks cheap per seat, junior reps reading scripts
Shared or rotating agents who never learn your product
You chase quality instead of doing your job
Quarterly or annual contracts
xFusion
$2,900/mo all-in, one flat rate
A dedicated experienced, AI-trained specialist
We run recruiting, training, payroll, QA, and backup
Month-to-month, 30-day risk-free trial
You risk nothing for 30 days

Work with your specialist on your real queue for a full month. If you're not satisfied for any reason, you pay nothing. Not a deposit, not a setup fee, nothing. We absorb every dollar of recruiting, vetting, and training we invested.

What clients say
I was sure outsourcing would mean dropped tickets, the wrong tone, and an exploding workload. None of that happened. I thought my life was going to become a living hell. It was extraordinary instead.
Toby Marsden
Toby MarsdenFounder, Ordered Magic

The people behind your queue

Recruiting and account management are both included in the flat rate. Bianca finds and vets your candidates; your account manager runs QA on real tickets, coaches your specialist, and arranges backup coverage. Quality is somebody's actual job, not a thing you check on at midnight. And these are builders, not script readers: the same people have built custom ticket-triage workflows, live coverage dashboards, and bespoke tools for client stores.

Martin Onami
Martin Onami
Account Manager
Reggie Rendal
Reggie Rendal
Account Manager
Marie Medina
Marie Medina
Account Manager
Bianca Dadulla
Bianca Dadulla
Recruitment Manager

Common questions

$2,900 per month, all-inclusive. That covers an experienced, AI-trained support specialist plus recruiting, training, payroll, QA, culture, and an account manager. No setup fees, no deposits, and no long-term contract.

Your agent works full-time hours, and because they're based in the Philippines or Kenya you have room to structure coverage however you want. Some clients align to U.S. business hours, others stagger shifts to cover evenings or weekends. You pick the schedule; we handle the management.

Yes. Your agent learns your products, policies, and tone the way an in-house hire would. Across our client base, customers regularly don't realize they aren't talking to the in-house team.

That's what the 30-Day Risk-Free Trial is for. You work with your agent for 30 full days, and if you're not satisfied for any reason, you walk away without paying anything.

Every candidate sits through interviews with a real person where we check English skills, how they talk, and how they come across. Before you meet with anyone, you'll watch a Zoom recording of them, so you can judge for yourself instead of taking our word for it.

Culture and engagement are included in the $2,900/mo. We run team-building events, contests, branded swag, and birthday, anniversary, and holiday gifting. Pair that with a role that pays a real living wage in the agent's local economy, and you get someone who builds a career on your team rather than rotating through.

AI on its own handles the easy 60% of support work well. The hard 40% (angry customers, weird cases, judgment calls, sensitive issues) is where chatbot-only setups break, often in public. Our experienced specialists use AI as a tool, not a replacement: AI handles the easy stuff, and they step in for the moments that matter.

Your agent works inside your helpdesk and your tools, not ours, so you control exactly what they can access and can revoke it any time. Every agent is vetted before placement, works under confidentiality agreements, and is offboarded with a defined access checklist. The full picture is in the security overview at xfusion.io/security.

Draft mode. For the first days, every reply your agent writes is a draft: their xFusion team leader reviews it, then you approve it, before it reaches a customer. Replies switch to live only once you sign off. By then the agent has been trained on your product, your tone, and your helpdesk, and what they learned is documented for every agent who comes after.

Keep reading

Your data, handled right: vetted specialists working in your helpdesk under least-privilege access, GDPR and CCPA aligned, DPA on request. Read our security overview →

Scale support, not payroll.

Tell us what your queue looks like at peak, and we'll tell you honestly whether we can staff it. If not, you'll leave with a clearer picture either way.

Book a Discovery Call
30 minutes. No commitment. No credit card. You'll talk directly with our founding team.