For SaaS founders

Stop answering tickets. Get back to building.

Your customer satisfaction built your reputation, and now the inbox is eating the time you need to ship product. We place an experienced, AI-trained support specialist who learns your product the way an in-house hire would, then we manage them for you: recruiting, payroll, culture, and performance.

Get your mornings back. 30 minutes, no pitch deck. Or book a call directly →
Experienced specialists, AI-trained$2,900/mo all-in30-day risk-free trialMonth-to-monthSince 2020
Trusted by support-driven teams at
TolstoySavvyCalBonifyOrdered MagicTheReceptionistSkyFiRevy AppsCrowd CowArbioNextmuneAheadworksJoliSign In SolutionsKioskbuddyCommon ServicesFinger InkLangifyAlignedAutism Products
98.9%

Customer satisfaction held by our team at TheReceptionist, with 100% scores in most months of the partnership. Read the case study

84.79%

Reduction in average reply time at SavvyCal. Customers got answers in a fraction of the time they used to wait. Read the case study

6x

Ticket volume growth absorbed at TheReceptionist (63 to 375 conversations a month) without the quality numbers moving.

$60M

Series B raised in 2026 by Aligned, whose customer support runs with xFusion.

1
An experienced specialist who learns your product deeply

Your features, your edge cases, your customers’ workflows. Technical, but human. Not a freelancer, not a script reader.

2
AI leverage without the chatbot risk

Your agent uses AI to do the work of several junior reps: drafting replies, triaging, and running the routine cases, with senior judgment stepping in where it counts.

3
Everything else is our job

Recruiting, payroll, training, QA, culture, and backup coverage. One flat rate, month-to-month, starting with a 30-day risk-free trial.

What your agent takes off your plate

Billing, plans, and refund requests
Bug triage with clean repro steps
API and integration questions
Onboarding walkthroughs for new users
Tier 1 and Tier 2 resolution
Escalations your engineers can act on

How your agent learns your product

Your features, your edge cases, your API, and the way you talk to customers. Here is the actual process.

Phase 1
You teach the first agent

One round of training led by your team: product, brand and tone, your helpdesk, escalation paths. Every agent after that, we train.

Phase 2
They study before they speak

Review sessions to absorb what they learned and prepare questions, while we turn it into documented processes your whole future team inherits.

Phase 3
Draft mode

For the first days, every reply is a draft: reviewed by their xFusion team leader, then approved by you, before a customer ever sees it.

Phase 4
Live, with guardrails

Replies go live only with your sign-off. SLAs set together, KPIs tracked, QA continuous, and escalations routed to the right team.

How it works

From owning the inbox to building product again, in about two weeks.

01
Book a 30-minute discovery call

Bring your messiest support problem. If we're not the right fit, we'll tell you on the call.

02
Meet your candidates in about 14 days

A candidate list lands in your inbox, each with a Zoom recording so you can judge English and presence yourself before you meet anyone.

03
Start the 30-day risk-free trial

Your agent works your real queue for 30 full days. Not satisfied, for any reason? You walk away without paying anything.

04
We manage from there

QA on real tickets, coaching, culture and engagement, backup coverage, and an account manager. Month-to-month, no long-term contract.

Your three options

Hire in-house
$6,600 to $8,300+ per month for a senior U.S. rep
Months of sourcing and interviews
You run training, payroll, QA, and coverage
Good ones often quit within 18 months
Typical BPO
Looks cheap per seat, junior reps reading scripts
Shared or rotating agents who never learn your product
You chase quality instead of doing your job
Quarterly or annual contracts
xFusion
$2,900/mo all-in, one flat rate
A dedicated experienced, AI-trained specialist
We run recruiting, training, payroll, QA, and backup
Month-to-month, 30-day risk-free trial
What clients say
This is not your stereotypical outsourced support agency. They've cut our average response time by 84.79% and freed me up to focus on running the business.
Derrick Reimer
Derrick ReimerFounder, SavvyCal
When we first met with Jim and David, we were immediately struck by their values and commitment to their employees, which meshed with ours completely. Attentive. Hire the best people. We see no reason to stop.
Tom Foster
Tom FosterTheReceptionist
Case studies

The people behind your queue

Recruiting and account management are both included in the flat rate. Bianca finds and vets your candidates; your account manager runs QA on real tickets, coaches your specialist, and arranges backup coverage. Quality is somebody's actual job, not a thing you check on at midnight.

Martin Onami
Martin Onami
Account Manager
Reggie Rendal
Reggie Rendal
Account Manager
Marie Medina
Marie Medina
Account Manager
Bianca Dadulla
Bianca Dadulla
Recruitment Manager

Common questions

$2,900 per month, all-inclusive. That covers an experienced, AI-trained support specialist plus recruiting, training, payroll, QA, culture, and an account manager. No setup fees, no deposits, and no long-term contract.

About 14 days from your discovery call to a candidate list in your inbox. We keep a pool of experienced, AI-trained support candidates ready to go, which is why we can move that fast without cutting corners.

Yes. Every specialist we place is experienced, trained to use AI, and able to handle Tier 1, Tier 2, and some cases that used to need an engineer's help. They learn your product, APIs, and edge cases the way an in-house hire would.

That's what the 30-Day Risk-Free Trial is for. You work with your agent for 30 full days, and if you're not satisfied for any reason, you walk away without paying anything.

Every candidate sits through interviews with a real person where we check English skills, how they talk, and how they come across. Before you meet with anyone, you'll watch a Zoom recording of them, so you can judge for yourself instead of taking our word for it.

Your agent works full-time hours, just like any team member. Because they're based in the Philippines or Kenya, you have room to structure coverage however you want. Some clients align the agent to U.S. business hours, others stagger shifts to cover evenings or weekends. You pick the schedule; we handle the management.

AI on its own handles the easy 60% of support work well. The hard 40% (angry customers, weird cases, judgment calls, sensitive issues) is where chatbot-only setups break, often in public. Our experienced specialists use AI as a tool, not a replacement: AI handles the easy stuff, and they step in for the moments that matter.

Your agent works inside your helpdesk and your tools, not ours, so you control exactly what they can access and can revoke it any time. Every agent is vetted before placement, works under confidentiality agreements, and is offboarded with a defined access checklist. The full picture is in the security overview at xfusion.io/security.

Draft mode. For the first days, every reply your agent writes is a draft: their xFusion team leader reviews it, then you approve it, before it reaches a customer. Replies switch to live only once you sign off. By then the agent has been trained on your product, your tone, and your helpdesk, and what they learned is documented for every agent who comes after.

Keep reading

Your product deserves your mornings back.

Come with your messiest support problem. If we're not the right fit, we'll tell you, and you'll leave with a clearer picture either way.

Book a Discovery Call
30 minutes. No commitment. No credit card. You'll talk directly with our founding team.